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AR 25 – 50 Preparing and Managing Correspondence: October 2020

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Placement of a statement in the body of the letter, preferably in the last paragraph, is still an appropriate alternative to using cc: to indicate that a copy is being furnished and to whom; for example, “I am for- warding a copy of this letter to (name)” (see fig 3–5). There are a number of other templates and documents purporting to be templates on the Army's milSuite collaboration site. If an MOU or MOA has three agreeing agencies, center the signature bock of the highest ranking official at the bottom. Army regulation AR 25-50 applies to all Army personnel, including active duty, reserve, and National Guard members, as well as civilian employees.

Place one space between the punctuation and the text that immediately follows it for colons and periods. Their main mission is to supply official authenticated information to enhance the readiness of the total force. This United States Army manual, Army Regulation AR 25-50 Information Management: Records Management: Preparing and Managing Correspondence February 2021, prescribes Department of the Army (DA) policies, procedures, and standard formats for preparing and processing Army correspondence. This AI tool can accurately answer inquiries about AR 25-50 and assist in refining documents to ensure they comply with Army protocols for formatting, style, and structure. The Army Regulation (AR) 25-50 Preparing and Managing Correspondence is the United States Army's administrative regulation that "establishes three forms of correspondence authorized for use within the Army: a letter, a memorandum, and a message.

See paragraph 1–20 of this regulation for more information on record, reading file, copy-furnished, and courtesy copies. This regulation applies to t h e A c t i v e A r m y , t h e A r m y N a t i o n a l Guard/Army National Guard of the United States, and the U.

Insert and customize text, pictures, and fillable fields, whiteout unneeded details, highlight the significant ones, and comment on your updates. When a second line is needed for the address, begin it flush with the left margin except for multiple-address memorandums, which will be indented ¼ inch. Note: If an MOU or MOA is not exclusively entered into between two Army activities, the formatting requirements as reflected in this paragraph and figures 2–15 and 2–16 may be altered to meet any internal or special requirements that non-Army parties may have.This chapter explains how to use signatures for Active Duty Personnel, Reserve Soldiers, Retired Personnel, Doctors and other personnel. Records Management, Information Management, Knowledge Management, and other military communications topics are also covered in this US Army publication.

The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. While Army regulation AR 25-50 is primarily intended for Army personnel, its principles and guidelines can be applied to any form of formal correspondence in both military and civilian environments.Yes, Army regulation AR 25-50 provides guidelines on the proper format, margins, fonts, and spacing to be used in all official Army correspondence. If you are not using an authority line, begin the signature block on the fifth line below the last line of text.

Use an MOA to establish and document common legal terms that establish a “conditional agreement” where transfer of funds for services is anticipated. Chapter 1 - Preparing Correspondence Chapter 2 - Preparing Memorandums Chapter 3 - Preparing Letters Chapter 4 - Listing Enclosures, Placing Tabs, and Assembling Correspondence Chapter 5 - Processing Correspondence and Official Mail Chapter 6 - Preparing Authority Lines, Signatures, and Signature Blocks Chapter 7 - Using Prescribed Forms and Labels Chapter 8 - Marking Classified Correspondence Appendix A - References Appendix B - Titles and Protocol Sequence Appendix C - Forms of Address, Salutation, and Complimentary Close Appendix D - Model Authority Lines and Signature Blocks Appendix E - Preparing Mass Mailings Appendix F - Internal Control Evaluation Glossary.The proponent may delegate this approval authority, in writing, to members of the Senior Executive Service within the proponent agency. If none of the CF addressees will be provided copies, type “w/o encls” in parentheses after CF: (for example, CF: (w/o encls)). Include the purpose, recommendations, discussion, and coordination for the action to inform reviewing and signing officials.

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